[Use cases](https://www.automaticcompany.co/use-cases/) · [Leadership & reporting](https://www.automaticcompany.co/use-cases/category/exec/) # Give each board seat its own digital secretary A Thai director who sits on several company and university boards runs separate Grok Bot agents for each organization, plus a morning brief that sorts his inbox and decisions before he wakes. [Grok Bot](https://www.automaticcompany.co/use-cases/agent/grok-bot/) Added Oct 13, 2026 ## What they did He set up about 46 Grok Bot agents split by role. Each board has its own secretary agent that remembers that organization's context, watches its email and calendar, and keeps agendas, old documents and open items. Every workday morning the agents summarize unread email, flag what needs a reply, separate out marketing mail, and list board papers to read first, delayed projects and items waiting for his approval. He uses reusable skills plus scheduled or event-triggered runs, such as when a meeting email arrives. ## How it went The poster says Switching between organizations no longer means waiting for each human secretary to dig up files, and preparing for meetings takes much less time. ## Good to know No time figures are given for the briefing setup. He warns that agents need access to email, calendars and documents, so he grants only what each task needs and anything sent outside waits for his approval. ## A prompt to try You are my board secretary for . Every weekday at