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# Sweep several inboxes every hour and alert only on what matters

The founder of ChatPRD runs a Grok Bot chief of staff that sweeps six email inboxes, several Slack workspaces and calendars every hour, archives low priority items and sends only high signal alerts plus a morning briefing.

[Grok Bot](https://www.automaticcompany.co/use-cases/agent/grok-bot/) Added Oct 13, 2026

## What they did

The bot replaced an earlier OpenClaw agent and learned her writing voice from sent mail. It runs hourly from 6 AM to 9 PM every day, archiving low priority mail, leaving other items unread, and alerting on high signal events. It also sends a morning briefing, a weekend plan ahead summary and real time alerts.

## How it went

The poster says It flagged a spike in website data transfer and judged that it could wait until after a meeting.

## Good to know

She finds the default model's writing terse and unnatural and does not let it write high stakes emails. Bots cannot yet join group chats, and routines need explicit setup.

## A prompt to try

Every hour between <start time> and <end time>, check <your inboxes>, <your Slack workspaces> and my calendar. Archive low priority messages, leave anything I should read as unread, and message me only when something needs action today, with one line on why. Each morning send a short briefing, and on <day> send a plan for the weekend.

## Source

[chatprd.ai](https://www.chatprd.ai/how-i-ai/grok-bot-agent-templates-and-workflows) · published Sep 3, 2026 · checked Oct 13, 2026

Runs on [Grok Bot](https://www.automaticcompany.co/platforms/grok-bot/).

## Want this running for you?

The [Solo Founder pack](https://www.automaticcompany.co/packs/solo-founder/) is a bot team we set up and run that does this kind of work.

## More in Inbox & calendar

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- [ Grok Bot · Inbox & calendar

### Check a year of proposed board dates against your calendar

  A Thai board director and newspaper columnist had Grok Bot find a company secretary's email asking for next year's board meeting availability, check every proposed slot against his calendar and draft the reply.
- ](https://www.automaticcompany.co/use-cases/grok-bot-board-meeting-availability-reply/)
- [ OpenAI dots · Inbox & calendar

### Get a daily action list from email, calendar and shared files

  A newsletter writer asked OpenAI dots to get him ready for the next day. It combined his calendar, unanswered emails, promises he had made and files he was tagged in into one to-do list, then set itself up to repeat it every morning.
- ](https://www.automaticcompany.co/use-cases/openai-dots-next-day-action-list-from-email-and-drive/)

## Want this running for your business?

We pick the bots, set them up in your account and run them. They do the work while you run the business.

[ Hire your team ](https://www.automaticcompany.co/founding-waitlist/)